Program Assistant – Halton Support Services

Full time

Hours: Monday to Friday, 8:30 am to 4:30 pm

Salary: $21.28 / hour

CWSDS is looking to hire a Program Assistant, who will be responsible to provide administrative support to our Halton Support Services team.


  • Preparing, coding and entering invoices for payment.
  • Monitoring accounts to ensure funding approval levels are accurate.
  • Ensuring accurate banking information is entered into the electronic funds transfer systems.
  • Posting electronic funds transfer.
  • Verify transactions are posted. Correct and repost any discrepancies.
  • Purchasing office supplies as needed
  • Typing dictated consult reports and distributes accordingly.
  • Producing reports, letters, memos and email.
  • Filing and maintain filing system for all relevant files.
  • Minute-taking as required
  • Providing administrative support to HSS Manager and Service Coordinators
  • Providing back-up to the front desk as required
  • Entering data into database to update and generate reports.
  • Responding to inquiries from agencies/families and caregivers.
  • Other related duties, as required


  • Community College Diploma in Business Administration or equivalent.
  • Several years of related accounts payable experience.
  • Demonstrated knowledge of general office procedures.
  • Demonstrated skill in the use of acceptable grammar, spelling and punctuation when word processing correspondence and reports; good ability to detect errors in own work and correct them.
  • Effective written and verbal communication skills.
  • Typing skills at acceptable level (50 words per minute, corrected) in order to handle a volume of typing and data entry.
  • Demonstrated knowledge and skill in the use of Access Databases and proficiency with Microsoft Office programs including Word, Excel, Powerpoint, Outlook.
  • Providing proof of vaccination for COVID-19 and maintaining vaccination status as necessary from time to time during employment. Should you be unable to vaccinate for a bona fide human rights related reason, CWSDS will investigate whether accommodation is possible without undue hardship.

Location:  Oakville